WHAT INFORMATION DO WE COLLECT?
When you register on our site, sign up for an event or service, download a product or submit an application to our enquiry email address we ask that you submit some or all of the following information:
- Your name
- Email address
- Phone number
- Job title
- Interest of Sport
You may choose to visit our site anonymously, without providing any of the above information. However certain services on our site – such as registrations for events and conferences may require that these details be entered on a mandatory basis. The site may also ask for your credit card details in order to process a payment for the event or service you’re signing up for. This is because those details are essential for us to be able to provide you with such services.
If you visit our site in order to apply for particular careers vacancy or to get notifications of any future careers updates, then you may also be asked to upload your resume or curriculum vitae.
We also collect certain standard information that your browser sends to every website you visit, such as your IP address, browser type and language, access times, and referring website addresses.
WHY DO WE COLLECT YOUR INFORMATION?
The information we collect from you may be used in one of the following ways:
- To perform the services requested (for instance if you’ve filled in a contact us form asking to speak to someone or requesting further information we use your information to get in touch with you).
- To personalize your experience (your information helps us to better respond to your individual needs by sending you targeted information which may be more relevant to you).
- To improve our website (we continually strive to improve our website offerings based on the type of content our users click on or download).
- To improve customer service (your information helps us to more effectively respond to your customer service requests and support needs).
- To conduct analysis on how effective our marketing campaigns are, how our products and services are used or downloaded and to track lead generation for our sales process.
- To create your online profile which we create for every user who registers on our site or for a service.
- To send marketing material, event invitations and updates – If you indicate that you are interested in certain areas or subjects when you give us your contact details, we will send you marketing material and/or event and workshop invitations related to those areas. The email address you provide may also be used to send you important updates related to the site or the services you use.
- To administer a contest, survey or other site feature.
WHO IS YOUR INFORMATION SHARED WITH?
We do not sell, trade or otherwise share your information with outside parties. However, we do share your information with our subsidiaries, affiliates, service providers and partners who assist us in operating our website, conducting our business or servicing you.
We sometimes need to give our service providers who help us run our website and services access to the data we have in order for them to perform those services. They are only authorised to use information that is strictly relevant for them to perform their tasks and we ensure that they are under obligations of confidentiality to us so that your data is secure.
Where payments are required to be made on our website, we use a third party service provider to manage credit card processing. This provider is not permitted to store, retain or use billing information other than for the limited purpose of credit card processing on behalf of Everything in Sport Ltd.
HOW DO WE PROCESS YOUR DATA?
We will only collect and process personal data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you and legitimate interests (such as to protect you, us, or others from security threats, Comply with laws that apply to us and to enable or administer our business through consolidated reporting, customer service etc.)
Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object. If you have any questions about the lawful bases upon which we collect and use your personal data or wish to withdraw consent or object, please contact us on at email@example.com
SECURITY OF YOUR DATA
We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems for possible vulnerabilities and attacks. However, we cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
YOUR RIGHTS TO YOUR DATA AND HOW TO MANAGE YOUR PREFERENCES
We may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our website or services. We also may retain your information during the period of time needed for Everything in Sport to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements. At the end of these periods, we ensure that your data is deleted securely using industry standard methodology.
Everything in Sport acknowledges your right to access your data. If information pertaining to you as an individual has been submitted to us then you have the right to access, correct, or edit your data.
If you wish, we can provide all the personal information on our records to you or to someone you nominate in a portable format as well. Our contact details are provided at the bottom of the page or you can reach out to us as firstname.lastname@example.org. All you have to do is to request, and we are happy to help.
You can ask us to stop using all or some of your personal data (e.g., if we have no legal right to keep using it) or to limit our use of it (e.g., if your personal data is inaccurate or unlawfully held).
You may also choose to delete your data from our website at any time you choose and unsubscribe from any Everything in Sport mailing lists you are on. You can delete your information by logging into the user portal and following instructions to delete your information. You can unsubscribe from our emails by clicking on the unsubscribe link which is at the bottom of every marketing email we send. You can also contact us at the email address(es) provided at the bottom of this notice if you would like us to do any of the above on your behalf. Please note that deleting your data may affect the provision of some services.
We may retain your personal data even after you have ceased using our services, requested to unsubscribe or delete your data only if reasonably necessary to comply with our legal obligations (including law enforcement requests), meet regulatory requirements, resolve disputes, maintain security, prevent fraud and abuse, or fulfill your request to “unsubscribe” from further messages from us.
THIRD PARTY OFFERINGS AND SERVICES
At our discretion, we may include or offer third party products or services on our site. These third party sites have separate and independent privacy policies. We have no responsibility or liability for the content and activities of these linked sites. We encourage you to review the privacy statements of those websites to understand how your data is secured by them. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.
INFORMATION ABOUT OUR WEBSITE
For EU/EEA/Switzerland residents:
If you are located within the European Union, the European Economic Area or Switzerland, Everything in Sport Ltd will be the controller of your personal data provided to, or collected by or for, or processed in connection with our services.
If you have any issues with regard to your data security on our website, then in addition to informing us, you also have the right to write directly to the independent data protection monitoring organization in your country. Within the UK, this is the Information Commissioner’s Office (ICO). The ICO is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals. Please do email our data protection officer at email@example.com if you have any issues, concerns or questions regarding your personal data and we will be happy to help.